In addition to storing and managing building data, the ActiveFacility system supports a range of business processes.

Data Import & Export

The ActiveFacility system provides tools to load data from external sources into the database, including tools to ensure that new information about a building can be loaded and integrated into the system. For example a renovation will require loading of new, updated data into the system.

In addition, a process to extract data for modification is included. This allows data to be copied out the system to supply a contractor, for example, as part of a renovation job. In this case, the system provides tools to manage access to the data, as well as version and transaction management.
View/Analyse/Redline Data

The ActiveFacility system supports the viewing of data in both graphical and non-graphical form and it is possible to view the data in both 2D and 3D form. Query and analysis tools also are included in the system.
Interfaces to Other Systems

Implementation of the ActiveFacility system includes analysing and reviewing each application or system used in the customer site for possible interfaces. Any system that manages part of the building information should be interfaced to the ActiveFacility system, so relevant data that is modified in these systems is automatically updated in the ActiveFacility system. In turn, a change to data in the ActiveFacility system can trigger a data change in another system. In this way, ActiveFacility assists in ensuring duplicate data entry is minimised and mismatches in duplicate data is reduced.
Sample workflows

The following two sample workflows illustrate how the ActiveFacility system can integrate with other system and process in a typical organisation.

A simplified renovation workflow:

1. A work order for the renovation work is initiated in SAP.
2. SAP prepares a contract package of documents for the renovation.
3. SAP sends a message to the ActiveFacility system with information about the renovation. The ActiveFacility system packages up information about the building to be included in the renovation package.
4. On completion of the renovation work, the as-built information is loaded back into the ActiveFacility system. During the renovation project the building information could be loaded back into the ActiveFacility system several times to illustrate progress during design approval and construction phases.
5. The consultant sends an invoice for completion of the renovation work which is loaded into SAP.
6. SAP initiates payment for completion of the work order and simultaneously notifies the ActiveFacility system that the work order is complete.
7. The ActiveFacility system updates the building information to reflect the completion of the renovation work.
8. SAP pays the consultant.

Another typical workflow that relates to maintenance works shows how a facility management system, SAP and the ActiveFacility system can co-operate to complete maintenance works on a failed item of equipment.

1. The maintenance work order is initiated in the facility management (FM) system..
2. The FM system notifies SAP of the maintenance work..
3. SAP sends the work order to the maintenance crew..
4. On completion of the work, the maintenance crew sends the work order back to SAP.
5. SAP notifies the ActiveFacility system that an item of plant was changed.
6. The AF system updates the FM system with the information about the changed item of plan.
7. The FM system closes the job,